Document User Group

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The Document User Group functionality allows the default destination file path (for produced documents) to be overridden for a single user or group(s) of users. This makes it easier for a group of people working with the same thing to find their produced documents.

Create a document user group

  1. Open System Parameter Maintenance and select the document-handling tab.

  2. Ask for edit mode in document user group box.

  3. Select create from the right mouse button pop-up menu in the left hand pane of the GUI.

  4. Add a document user group name, a file path and optionally a document extension. The text beside the document extension shows the program already associated with this extension

  • Do not choose an already chosen extension (apart from RTF).

  • Be aware that filling in DOC does not mean the output will be a DOC file, the output will be the same but with the extension you define as a file name.

  • The intention of this is that you can fill in a new (un-used) extension, and have that extension associated with the same program .rtf is associated with in order to get your own custom document extensions.

  1. Press Save.

  • The document user group is now available for selection in user preferences.

  • All documents produced by a user, will be stored in the defined file path for the document user group instead of in the default file path.

  • If the file path is changed all new produced documents will be stored in the new file path.

  • Document produced by a user not being part of a user group will be stored in the default folder for produced documents.