Access Security Manager Window

13.2. Access Security Manager Window

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When you double-click the Security icon in the System Administration folder, you see the Access Security Manager window, which allows you to turn security on or off, create users and user roles, and view the system-defined use cases.

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Activate/Deactivate Security #

At the top of the Access Security Manager window is the Options menu. When you click this menu, you will see the Access Security option. You can select to Activate or Deactivate to turn security on or off for the entire system. This applies to Business process security and Data-sensitive security. Access code security is not controlled by this function.

Activate/Deactivate Logon Version Check #

At the top of the Access Security Manager window is the Options menu. When you click this menu, you will see the Logon Version Check option.

The Logon ‘Version Check’ menu lets you active or deactivate the Logon Version Check performed during logon. When turned on, the system checks that the version of the client workstation or system administration utility being used, is compatible with the database version. If a user logs on using a SICS workstation or system administration utility that is not compatible with the database, a warning message appears and the login is terminated (for a workstation) or the user can continue (for a system administration utility). This is to allow upgrading an old database using a new version of SICS.

The Logon Version Check should normally not be turned off.

User Authorization Interface #

In the Options menu, you can indicate whether the User Authorization Interface is in use or not.

Some companies has a centralised tool to administrate SICS access rights for its employees. When this option is selected, SICS will check with this external system to grant or deny access rights for SICS users. Details are described here: User Authorization Interface

Mass Update DB User and Password #

Users may be registered with a DB User ID and DB Password. The DB User ID and DB Password are in most cases the same for all users. When e.g. the database is copied to a new database, this mass update of DB User ID and DB Password will save a lot of work.

  1. From the SICS Desktop, open System Administration /Security
  2. Open the Options menu and select Mass Update DB User and Password
  3. Enter Old DB User ID
  4. Enter New DB User ID
  5. Enter New DB Password
  6. Press OK

Note! Only users with an existing DB User ID/Password are updated

Maintain Users #

The System Users tab displays all users defined in the system. Click the right mouse button to see the pop-up menu where you can choose between:

  • New to create a new user. (When you create a new user, however, that user must also be registered in the database-not just SICS.)
  • View to open the View User window. Here you see the user name, Logon ID, User ID, DB Password (if any). Click the Edit button to switch from View mode to Edit mode if you need to make changes.
  • Copy user: To streamline the setting up of new users, it is possible to copy an existing user to create a new user.
  • Sort to sort users by User ID or by last name.
  • Display: Lets you specify what type of users to show. Active user (default), Inactivated user, or both.
  • Assign Access Codes: Lets you assign which access codes are assigned to the user. Applies only if Access Code Segregation is in use.

Add New User #

Create a new user.

  1. Open System Administration.
  2. Select Security.
  3. Select the System User Tab.
  4. In the list of users, from the pop menu, select New.
  5. On the Main Proprties tab, enter the First name, Last Name and Logon ID. If wanted, you may also enter DB User ID, DB Password, Short Name and an Expiry Date
  6. If wanted, navigate through the remaining tabs of the new user, and enter details.
  7. Press OK

Copy user #

  1. Open System Administration, Security
  2. Click on the user you want to copy from and right mouse click
  3. Select Copy to New User
  4. Enter First name, Last Name and Logon ID. If wanted, you may also enter DB User ID, DB Password, Short Name and an Expiry Date
  5. If wanted, navigate through the remaining tabs of the new user, and change/enter details
  6. Press OK

Copy User Details: The system copies the following from the existing user:

  • Access Code Privileges
  • Responsible Roles
  • Accounting Settings
  • Security User Roles

The system does not copy the following from the existing user:

  • Main Properties
  • Task Groups
  • Electronic Addresses
  • Notes

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